The form must be
completed online at least 30 days prior to the event.
organization completes the “Application for Facilities Rental" form for
each event. An event may be a single date or multiple dates for the same
activity. For example, a Scout meeting occurring every Monday and Wednesday
from September 1 through June 1 is a single event.
The request is routed to
school district officials for review and approval. The event contact person
will be notified via email that the request is either confirmed or denied. The
confirmation will include an estimate of any applicable
fees. Should the requested location already be booked, a district official will
notify the contact person to attempt to find another date and/or location.
Upon approval of the
event, an invoice (if applicable) will be sent to the organization billing
address identified on the annual registration form. This invoice must be paid
no later than two weeks prior to the first use. A reconciliation and final bill
or credit for the following year will be calculated following the event.
The event contact person
is responsible for notifying the building principal's office of any changes
and/or cancellations to the schedule. Failure to cancel an event date(s) will
not cancel applicable charges.
Please note: Make sure
to upload your Certificate of Insurance if necessary. All youth sport organizations MUST
read and sign the “Statement of Compliance for Sudden Cardiac Arrest” and “Compliance
Statement for Youth Sports-Head Injury Policies” forms and upload them. These
area located under the “Documents” Tab once logged in.
Questions? Contact Business Specialist